Trust Balances by Bank Report

The Trust Balances by Bank Report screen is divided into two sections; System Parameters and User Parameters. In the System Parameters section, the user must specify details for the format of the report; in the User Parameters section, the user must specify details pertaining to the content of the report. For general information on running reports and on defining System Parameters, please refer to the Running Reports help document.

Report Description

The Trust Balances by Bank Report is produced based on a user specified Office, range of Departments within the selected Office, range of Bank Accounts, and range of Dates (i.e. either Transaction Dates or Accounting Dates). For each Bank Account the following information is displayed: Bank Account Number, Bank Account Name, amount of Regular Trust, amount of Special Trust, and Total Trust. Grand Totals are displayed for the amount of Special Trust in all Accounts, the amount of Regular Trust in all Accounts, and the amount of Total Trust in all Accounts.

The report output can be generated into an Excel spreadsheet file, or in the same manner as most other reports (i.e. format selected in the System Parameters section). When generating an Excel file, the user must specify the full path and file name (i.e. c:\My Documents\Trust Balances by Bank.xls). Keep in mind that this report can be generated in the manner selected in the System Parameters section AND generated to an Excel file at the same time; there is no need to run the report twice if the user wishes to have Excel output in addition to output in another format.

User Parameters

Show Office/Department
The user must specify whether or not the names of the Offices and Departments will be displayed in the report (i.e. will the information be displayed by Office/Department, or just by Banks). To show Office/Department names, the user must select "Y" (Yes); to not show Office/Department names, the user must select "N" (No). This field defaults to the "N" option.

Office
From the list provided, the user must select the Office for which the report will be produced. The user also has the option to manually enter the unique identifier of the Office. This field defaults to the Select All option (i.e. by default, all Offices will be included in the report).

Department X to X
From the lists provided, the user must select the range of Departments for which the report will be produced. The user also has the option to manually enter the unique identifiers of the Departments. These fields both default to the Select All options (i.e. by default, all Departments within the selected Office(s) will be included in the report).

Bank X to X
From the lists provided, the user must select the range of Bank Accounts that will be included in the report. The user also has the option to manually enter the Bank Account numbers. These fields default to the first and last Bank Accounts in the list (i.e. by default, all Bank Accounts are included).

Report By
From the list provided, the user must select the format by which the report will be produced. Valid options are Accounting Month and Transaction Date. The user also has the option to manually enter their choice. This field defaults to the Accounting Month option.

Accounting Month
If the user has chosen to generate the report by Accounting Month, they must manually enter the Accounting Month for which the report will be produced. All Trust Balances for the specified Accounting Date will be included in the report. This field defaults to the current Accounting Month.

Accounting Year
If the user has chosen to generate the report by Accounting Month, they must manually enter the Accounting year for which the report will be produced. All Trust Balances for the specified Accounting Date will be included in the report. This field defaults to the current Accounting Year.

Date X to X
If the user has chosen to generate the report by Transaction Date, they must manually enter the range of dates for which the report will be produced (i.e. balances as of these Dates will be displayed in the report content). These fields both default to the current system date.

Create Excel Output
To send the report contents to an Excel spreadsheet file, the user must select the "Y" (i.e. Yes) option form the drop down list provided. This field defaults to the "N" (i.e. No) option. Keep in mind that this report can be generated in the manner selected in the System Parameters section AND generated to an Excel file at the same time; there is no need to run the report twice if the user wishes to have Excel output as well as output in another format.

Excel Destination
If the user has selected to send the report contents to an Excel spreadsheet file, they must then specify the exact path and name for that file (i.e. c:\My Documents\Trust Balances by Bank.xls).