GL Trial Balance

The GL Trial Balance Report screen is divided into two sections; System Parameters and User Parameters. In the System Parameters section, the user must specify details for the format of the report; in the User Parameters section, the user must specify details pertaining to the content of the report. For general information on running reports and on defining System Parameters, please refer to the Running Reports help document.

Report Description

The GL Trial Balance report is generated based on a user specified Accounting Period, and a user specified type and range of Departments. The report information is grouped by Account Type (i.e. Income, Expenses, Liabilities, etc), and for each account, the following is displayed: Account Number, Account Description, Opening Balance, Month to Date Change, and Year to Date Balance. Totals are presented per Account Type grouping.

User Parameters

Start Office, End Office
From the lists provided, the user must select the range of Offices for which the report will be generated. The user also has the option to manually enter the unique identifiers of the Offices. These fields default to the first and last Offices in the list (i.e. by default, all Offices will be included in the report).

Department Type
From the list provided, the user must select the type of Department for which the report will be generated. Valid options are Matter Department and Timekeeper Department. This field defaults to the Matter Department option.

Start Department, End Department
From the lists provided, the user must select the range of Departments for which the report will be generated. The user also has the option to manually enter the unique identifiers of the Departments. These fields default to the first and last Departments in the list (i.e. be default, all Departments will be included in the report).

Accounting Month
From the list provided, the user must select the Accounting Month for which the report will be produced (options are Month 1 - Month 13). The user also has the option to manually enter the Accounting Month number. This field defaults to the current Accounting Month.

Accounting Year
The user must manually enter the Accounting Year for which the report will be produced. This field defaults to the current Accounting Year.

Suppress Zero
To include in the report those accounts or transactions carrying a zero balance, the user must select the "N" option from the list. To not include those accounts or transactions carrying a zero balance, the user must select the "Y" option from the list. This field defaults to the "Y" option.