GL Balance Sheet Report

The GL Balance Sheet Report screen is divided into two sections; System Parameters and User Parameters. In the System Parameters section, the user must specify details for the format of the report; in the User Parameters section, the user must specify details pertaining to the content of the report. For general information on running reports and on defining System Parameters, please refer to the Running Reports help document.

Report Description

The GL Balance Sheet is generated based on a user specified Accounting Period, and range of either Matter or Timekeeper Departments. The GL Balance Sheet Report shows the financial position of a business on a particular date, and it is often called a Position Statement. The Assets of the business, its Liabilities or Debts, and the Equity of the Partners are listed on the Balance Sheet report. The GL Balance Sheet Report displays the balance of all General Ledger Accounts for the user specified Accounting Month and Year. Totals are presented per Account, per group of Accounts, and for all Accounts (i.e. a report total).

User Parameters

Start Office, End Office
From the lists provided, the user must select the range of Offices for which the report will be generated. The user also has the option to manually enter the unique identifiers of the Offices. These fields default to the first and last Offices in the lists (i.e. by default, all Offices will be included in the report).

Department Type
From the list provided, the user must select the type of Department for which the report will be generated. Valid options are Matter Department and Timekeeper Department. The user also has the option to manually enter the Department Type. This field defaults to the Matter Department option.

Start Department, End Department
From the lists provided, the user must select the range of Departments of the selected type for which the report will be generated. The user also has the option to manually enter the unique identifiers of the Departments. These fields default to the first and last Departments in the lists (i.e. by default, all Departments of the selected type will be included in the report).

Account Month
The user may either manually enter or select from the list the Accounting Month for which the report will be generated (options are Month 1 - Month 13). This fields default to the current Accounting Month.

Account Year
The user must manually enter the Accounting Year for which the report will be generated. This fields default to the current Accounting Year.

Suppress Zero
To include in the report those accounts or transactions carrying a zero balance, the user must select the "N" option from the list. To not include those accounts or transactions carrying a zero balance, the user must select the "Y" option from the list. This field defaults to the "Y" option.