File Listing by Billing Date Report

The File List by Billing Date Report screen is divided into two sections; System Parameters and User Parameters. In the System Parameters section, the user must specify details for the format of the report; in the User Parameters section, the user must specify details pertaining to the content of the report. For general information on running reports and on defining System Parameters, please refer to the Running Reports help document.

Report Description

The File List by Billing Date Report lists all files whose next billing date falls between a user specified range of dates. The report can be produced in five different formats: by Responsible Timekeeper, by Nature of Practice, by Bill Entity, by Department, or by Major Client. For whichever option is selected, the user must then define the range of that entity (i.e. if the report is to be generated by Nature, the user must define the range of Natures that will be included in the report).

For all five options, the following details will be displayed: Client Number and Name, Matter Number and Name, Next Billing Date, AR Fees, AR Disbursements, AR Tax, AR Total, Unbilled Fees, Unbilled Disbursements, Unbilled Hours, and Total Trust.

The user is also given the option to not include those files carrying a zero balance (i.e. the Suppress Zero option) and to include only those clients carrying a trust balance (i.e. the Clients with Trust Only option).

User Parameters

Report By
From the list provided, the user must select the format by which the report will be produced. Valid options include by Responsible Timekeeper, by Bill Entity, by Major Client, by Nature, and by Department. The user also has the option to manually enter the Report By option. This field defaults to the Responsible Timekeeper option.

Responsible Timekeeper Option - Timekeeper X to X
If the user has selected the Responsible Timekeeper Report By option, they must continue to the Responsible Timekeeper Option fields. From the lists provided, the user must select the range of Timekeepers for which the report will be produced. The user also has the option to manually enter the Timekeeper numbers. These fields default to the first and last Timekeepers in the lists.

Bill Entity Option - Bill Entity X to X
If the user has selected the Bill Entity Report By option, they must continue to the Bill Entity Option fields. From the lists provided, the user must select the range of Bill Entities for which the report will be produced. The user also has the option to manually enter the Bill Entity numbers. These fields default to the first and last Bill Entities in the lists.

Major Client Option - Major Client X to X
If the user has selected the Major Client Report By option, they must continue to the Major Client Option fields. From the lists provided, the user must select the range of Major Clients for which the report will be produced. The user also has the option to manually enter the Major Client numbers. These fields default to the first and last Major Clients in the lists.

Nature Option - Nature X to X
If the user has selected the Nature Report By option, they must continue to the Nature Option fields. From the lists provided, the user must select the range of Natures for which the report will be produced. The user also has the option to manually enter the Nature numbers. These fields default to the first and last Natures in the lists.

Department Option - Department X to X
If the user has selected the Department Report By option, they must continue to the Department Option fields. From the lists provided, the user must select the range of Departments for which the report will be produced. The user also has the option to manually enter the Department numbers. These fields default to the first and last Departments in the lists.

Next Billing Date X to X
The user must manually enter the range of next billing dates; only those files due to be billed within this period will be included in the report. These fields default to the current system date.

Suppress Zero
To include in the report those files carrying a zero balance (i.e. have nothing to be billed), the user must select the "N" option from the list. To not include those files carrying a zero balance (i.e. do have time, fees, etc to be billed), the user must select the "Y" option from the list. This field defaults to the "Y" option.

Clients with Trust Only
To include in the report those files carrying a trust balance the user must select the "Y" option from the list. To not include only those files carrying a trust balance (i.e. includes both those with trust and those without), the user must select the "N" option from the list. This field defaults to the "N" option.