Creating New Users

Note: Before starting this process, you may first want to review an existing User file and take note of the settings (i.e. e-Quinox Directory,  User Department, Office, etc). The e-Quinox User screen is accessed through the Maintain Timekeeper Information screen.

    Follow the menu path:

    Maintenance --> Timekeeper --> Maintain Timekeeper Information

• Once the screen has been launched, query up an existing Timekeeper Record by pressing [F7] + [F8]
    

• At the bottom of the screen, click the Database User button
    

• The e-Quinox User screen will launch and display user information for the Timekeeper queried up in the previous screen
    

• Record the details so you can reference them when creating a new User
  
   
    

    Before the person can be created as a User, they must first be created in the system as an Entity.

    Follow the path:

    Maintenance --> Entity --> Maintain Entity

• When the Maintain Entity screen opens, enter the new User’s name in the top block of the screen
    

• Address, Telephone, and Email information can be added at this time, but it is not required
    

• Press [F10] to Save the new Entity
    

• Close the Maintain Entity screen
   

    The new Entity must now be assigned the role of Timekeeper.

    Follow the path:

    Maintenance --> Entity --> Entity Manager
       

• When the Entity Manager screen opens, query up the new Entity that was just created
     

• Highlight that record in the middle block of the screen, and then click on the Timekeeper button on the bottom of the screen
     

• As the Maintain Timekeeper Information screen launches, you will be presented with a message box that reads, “[NAME] does not exist as a Timekeeper. Do you wish to create?”. Click Yes to continue.
     

• The Entity’s name will then be displayed in the Timekeeper field in the Maintain Timekeeper Information screen
     

• You must now enter the details for this Timekeeper
     

• When all required fields have been entered (required fields are indicated by dark blue text), press [F10] to save the timekeeper information, but do not exit the screen

 

    The Timekeeper must now be created as an e-Quinox User.        

• Click the Database User button at the bottom of the Maintain Timekeeper Information screen
    

• The e-Quinox User screen will open, and the Timekeeper No and Timekeeper Name fields will already be populated with information, as taken from the Maintain Timekeeper Information screen
    

• Assign the User a User ID; this ID will be their login to access e-Quinox
    

• Enter the e-Quinox Directory, and User Department and Office (using the notes taken earlier as a reference, if needed)
    

• Assign the new User a Menu Role(s) and a System Role(s)
    

• Create the new User’s password (this is their login password, to be used with their ID)
    

• Press [F10] to Save
   
  

You can now have the new User login to the e-Quinox system using the Login ID and Password you just assigned them.