Disbursement Write Down Reversal

The Disbursement Write Down Reversal routine allows the user to reverse adjustments made through the Disbursement Write Down routine to the dollar amount being charged to the Client for Disbursements. To reverse Disbursement adjustments, the user must first execute a query based on criteria pertaining to the Disbursement records that were adjusted. For example, to reverse adjustments made to Disbursements between December 01 and January 14, the user must use those dates as criteria when entering their query. Once the query is executed, the query results will be displayed in the Expenses section, and the user may then select from the results which Disbursement adjustments are to be adjusted.

When the Disbursement Write Down Reversal routine is accessed from the eQuinox main menu, the screen shown below will be displayed.

Field Definition

The first two fields on this screen display the Journal Type (DSWDX) and the Journal Number.

Posting Date
The date on which the Disbursement adjustments are being reversed. The default is the current System Date, but this may be changed by making a selection from the Calendar provided.

Acct Period
The Month (in number format) and Year of the Firm's current Accounting Period. This field automatically defaults to the current Accounting Period. Note: Depending on the Firm's preferences (as indicated in the Firm Parameters routine), the user may be alerted with a message when posting the Disbursement adjustment reversals, and asked to verify the Accounting Period; this is used to ensure that all transactions occur within the correct Accounting Period.

Note: To return Disbursements from the first entry up to a specified date in the query results, the user can leave the first date field empty (i.e. useful if the date of the first Disbursement entry is unknown). To return Disbursements from a specified date up to the most recent entry in the query results, the user can leave the second date field empty. Also, to not limit the query results to within a specified date range, both date fields can be left blank.

Sort By, Ascending, Descending
Before executing their query, the user must select the order in which the query results will be displayed (i.e. either Ascending or Descending), and the field by which this order will be determined (i.e. Tax Group, Transaction Date, etc).

Query Date Between X And X
The user must enter the dates representing the time period for which they wish to adjust Disbursement amounts. The dates can be selected from the Calendars provided.

Expenses - Disbursement Details
The screen section seen below displays the query results. From these records, the user must select the Disbursement adjustments to be reversed. The Disbursement information that is displayed is as entered in the Post WIP Disbursements routine, and cannot be edited by the user. Note: Since the records that are displayed in this section are all posted entries, they are displayed in grey.

Sel?
The Yes/No (checked/unchecked) value of this field indicates whether or not the Disbursement adjustment for current record is to be reversed. Since the default is 'unchecked', if the current record is to be reversed, the user must 'check' this field.

New Exp/Tax
The new Expense and Tax amounts for the current record once the Reversal is complete. These amounts in these fields are automatically displayed when the user selects the record for reversal.

JN No
The number of the Disbursement Write Down Journal in which the write down transactions occurred.

Trans Amt
The amount by which the record was originally written down by through the Disbursement Write Down routine.

Flow Tax
The dollar amount currently being charged to the Client for Flow Thru Taxes on the current Expense, as entered in the Post WIP Disbursement routine (i.e. the original disbursement and tax amounts).

Expense ID
The unique identifier for the current Disbursement record, as automatically assigned by the system.

Tran Date
The date on which the current Disbursement was entered into the system through the Post WIP Disbursements routine.

Task
The Task that applies to the current Disbursement (the cost was incurred while carrying out this task), as entered in the Post WIP Disbursement routine. Task Codes are used in conjunction only with those Matters which are Billed on a Task Basis (a Task Template must be assigned in the Maintain Matter Information routine). If a Matter is not Billed on a Task Basis, this field will be left blank.

Tmkp
The unique identifier of the Timekeeper associated with the current Disbursement (the person who encountered the cost on behalf of the Client), as entered in the Post WIP Disbursement routine.

Client, Matter
The unique identifiers of the Client and Matter associated with the current Disbursement, as entered in the Post WIP Disbursement routine. The corresponding Client Name and Matter Name are displayed below in the Client Name and Matter Name fields.

Task
The unique identifier of the Task that applies to the current Disbursement (i.e. the cost was incurred while carrying out this task), as entered in the Post WIP Disbursement routine. Tasks are used in conjunction only with those Matters which are Billed on a Task Basis (a Task Template must be assigned in the Maintain Matter Information routine). If a Matter is not Billed on a Task Basis, this field will be left blank. The corresponding description is displayed below in the Task Description field.

Description
A description of the current Disbursement/Expense, as entered in the Post WIP Disbursement routine.

OS Amt, Flow Tax
The dollar amount currently being charged to the Client for the Disbursements/Expenses and Taxes, as entered in the Post WIP Disbursement routine (i.e. before the Write Down Reversal is posted).

Client Name, Matter Name
The names of the Client and Matter associated with the current Disbursement, as entered in the Post WIP Disbursement routine.

Task Description
A description of the Task that applies to the current Disbursement (the cost was incurred while carrying out this task), as entered in the Post WIP Disbursement routine. Tasks are used in conjunction only with those Matters which are Billed on a Task Basis (a Task Template must be assigned in the Maintain Matter Information routine). If a Matter is not Billed on a Task Basis, this field will be left blank.

Timekeeper Name
The name of the Timekeeper associated with the current Disbursement (the person who encountered the cost on behalf of the Client), as entered in the Post WIP Disbursement routine.

Exp WIP Tax
To view and/or edit the WIP Taxes associated with the current Disbursement/Expense record, the user must click this button.

Total New Exp/Flow Tax
The new totals for all Disbursement/Expense records, after the Disbursement/Expense and Tax amounts have been adjusted.

Total Selected WIP Disb/Flow Tax
The WIP Disbursement and Tax amounts taken from the records selected for adjustment.