Trust Transfer Deposit

The Trust Transfer Deposit routine allows the user to create receipts for trust transfers that were entered in the Trust Transfer routine. In the Trust Transfer routine, trust money is applied to outstanding balances on Client bills. The Trust Transfer Deposit routine displays all trust transfer transactions according to the Trust GL Account from which the money is being transferred and the Firm GL Account into which the money is being deposited. Once the user selects a trust transfer record to be deposited, the transaction is processed and the receipt is created.

When the Trust Transfer Deposit routine is accessed from the eQuinox main menu, the screen shown below will be displayed.

Field Definition

The first two fields on this form display the Journal Type (TCD) and Journal Number.

The audit journal is created when the user clicks the save button after entering the trust transfer deposit.

Posting Date
The date on which the trust transfers are being deposited. The default is the current Date, but this may be changed by making a selection from the Calendar provided.

Acct Period
The Month (in number format) and Year of the Firm's current Accounting Period. This field automatically defaults to the current Accounting Period, but may be changed if necessary. Note: Depending on the Firm's preferences (as indicated in the Firm Parameters routine), the user may be alerted with a message when posting the Trust Transfer Deposits, and asked to verify the Accounting Period; this is used to ensure that all transactions occur within the correct Accounting Period.

Deposit Cheque No
If the user wishes to enter a manual Cheque Number for the current deposit, they may do so in this field. To have the system automatically assign the next available Cheque Number from the Trust Bank, the user must leave this field blank; the computer generated number will be displayed after the user has saved the information.

Print Deposit Cheque
The Yes/No (i.e. checked/unchecked) value of this field determines whether or not a Cheque for the current deposit will be printed automatically when the information is saved. To have the Cheque print automatically, the user must "check" this field; to print the Cheque at a later time, the user must leave this field blank.

Trust Bank GL
The Trust Bank Account that the Trust money is being transferred from. A selection may be made from the List of Values provided.

Firm Bank GL
The General Ledger Account that the trust money is being deposited into. A selection may be made from the List of Values provided.

Once the user has selected the Accounts, a query will automatically be executed and the trust transfer records associated with the selected accounts that are available for deposit will be displayed below.

Trust Transfer Deposits

Sel
To process the selected record and deposit the trust money into the current Firm GL Account, the user must "check" this field. As the user selects records to be deposited, a running total of the trust money being deposited is displayed in the Total Selected field.

Bill No, Sub
The unique identifiers of the Bill and Sub-Bill associated with the current record (i.e. the Bill that trust money is being applied to). This information cannot be edited by the user.

Client, Matter, Bill Entity
The unique identifiers of the Client, Matter, and Bill Entity associated with the current record. The corresponding Client Name, Matter Name, and Bill Entity Name are displayed below. This information cannot be edited by the user.

Journal Number
The unique identifier of the Audit Journal through which the current Trust Transfer record was entered into the system through the Trust Transfers routine. This information cannot be edited by the user.

Tran Date
The date on which the current Trust Transfer record was entered into the system through the Trust Transfers routine. This information cannot be edited by the user.

R/A This field indicates the subtype of Trust Funds being deposited for the current record (i.e. "R" indicates that Retainer funds are being deposited, "A" indicates that Allocated funds are being deposited).
Amount The amount of trust money being deposited into the selected Firm GL Account for the current record. This amount is as entered in the Trust Transfers routine, and cannot be edited by the user. Transaction Description A description of the trust transfer transaction, as entered in the Trust Transfers routine. This description cannot be edited by the user.

Client Name, Matter Name, Bill Entity Name
The names of the Client, Matter, and Bill Entity associated with the current record. The corresponding unique identifiers are displayed above. This information cannot be edited by the user.

Total Selected
A running total of the amount being deposited (i.e. the sum of the Amounts from each selected record).

To complete the deposit process and create the receipt, the user must click the Save button once they have selected all desired records. When the information has been successfully updated to the General Ledger, the user will be presented with the message seen below. An Audit Journal is created for the trust transfer transactions when the user clicks the Save button, and if selected, the Cheque for the deposit will be printed. After saving, the form is cleared and ready for the user to perform the next trust transfer deposit.

A Successful Transaction