Trust Transfers - Trust to Firm

Trust Transfer - Trust to Firm

The first two fields on this form display the Journal Type (TTF) and Journal Number.

Posting Date
The date on which the Trust Transfers or Requisitions are being entered into the system. The default is the current system date, but this may be changed by making a selection from the Calendar provided.

Acct Period
The Month (in number format) and Year of the Firm's current Accounting Period. This field automatically defaults to the current Accounting Period. Note: Depending on the Firm's preferences (as indicated in the Firm Parameters routine), the user may be alerted with a message when Posting the Trust Transfers or Requisitions, and asked to verify the Accounting Period; this is used to ensure that all transactions occur within the correct Accounting Period.

Trust Transfer
In the Trust Transfer section of the screen, the user must first select the Trust Transfer Requisition that is being used with the current Trust Transfer and then select the Bill to which the Trust Transfer will be applied. Note: To select the Trust Transfer Requisition, the user must position their cursor on a blank line in the Trust Transfer section, and then click the Select Xfer Req button. The user will be presented with the Trust Transfer Requisition View screen from which they must select the requisition to be used with the current transfer. Once a selection is made and the user returns to the main screen, all associated information will be displayed. The user must then click the Select Bills button and select from the Bill Selection View screen, the Bills to which the current transfer will be applied.

Client, Matter
The unique identifiers for the Client and Matter for which the user is performing a Trust Transfer. This information will be displayed automatically once the user selects the requisition. The corresponding names are displayed below.

Tran Date
The transaction date (i.e. the date of the selected requisition).

Bank
The bank account in which the Client's trust money is held. This information will be displayed automatically once the user selects the requisition. The corresponding Bank Name is displayed below (i.e. in the second Bank field).

R/A
The type of trust funds being transferred (i.e. R - Retainer, A - Allocated). This information will be displayed automatically once the user selects the requisition.

Amount
The amount of the selected type of trust funds that is being transferred. This information will be displayed automatically once the user selects the requisition.

Description
Any information that the user may wish to enter about the current Trust Transfer record. If the user has not yet selected a Bill from the Bill Selection View screen, it will automatically be displayed when the user tabs out of this field.

Requisition Desc
A description of the selected Trust Transfer Requisition, as entered in the Trust Transfer Requisitions form. This information will be displayed automatically once the user selects the requisition.

Client, Matter
The names of the Client and Matter for which the user is performing a Trust Transfer. This information will be displayed automatically once the user selects the requisition. The corresponding unique identifiers are displayed above.

Bank
The name of the bank account in which the Client's trust money is held. This information will be displayed automatically once the user selects the requisition. The corresponding unique identifier is displayed above (i.e. in the first Bank field).

Allocated Bal
The amount of allocated trust funds that the current Client has in the selected bank account. This value is displayed automatically and cannot be edited or updated by the user.

Retainer Bal
The amount of retainer trust funds that the current Client has in the selected bank account. This value is displayed automatically and cannot be edited or updated by the user.

Total Transfer Amount
The total amount of Trust money being transferred from the current Client/Matter (i.e. the sum of the balances of both types of Trust money being transferred from this Client/Matter).

Current Trust Transfer Proof
The portion of the Transfer Amount that is left to be applied to Bill(s). This value updates automatically and cannot be edited or updated by the user. This amount much reach zero before the user can post or start a new record.

Select Bills
To select the Bills to which the current Trust Transfer will be applied, the user can either click this button or press the tab key when in the Description field. The user will be presented with the Bill Selection View screen, which will display all outstanding Bills. See the section below title "The Bill Selection View Screen" for more information.

Select XFer Req
To select the requisition to be used in the current transfer, the user must click the Select Xfer Req button. When the user clicks this button, they will be presented with the Trust Transfer Requisition View screen, which will display all Trust Transfer Requisitions, as entered through the Trust Transfer Requisitions form. Once the user makes their selection and returns to the main screen, all associated information will be automatically displayed. See the section below title "The Trust Transfer Requisition View Screen" for more information.

The Trust Transfer Requisition View Screen
This screen is accessed by clicking the Select Xfer Req button on the main screen. The information displayed in this screen is as entered through the Trust Transfer Requisitions screen, and cannot be edited or updated by the user. The user may execute a query based on the Req ID field.

Trust Transfers

Bank
The unique identifier of the Bank, if any, that is associated with the current Trust Transfer Requisition. The corresponding Bank Name is displayed in the screen section seen below.

st
The default distribution payment type, if any, associated with the current requisition (i.e. payment will be applied first to Tax, then to Disbursements, and then to Fees).

Cncl
If the user wishes to select the current Trust Transfer Requisition for cancellation, they must "check"' this field.

Post
If the user wishes to select the current Trust Transfer Requisition to apply to the selected Bills, they must "check"' this field.

Req ID
The unique identifier of the current requisition, as automatically assigned by the system. This ID is used to track and identify the requisition in the system.

Bill No, Sub
The Bill and Sub-Bill numbers associated with the current Trust Transfer Requisition (i.e. the funds were requested for payment of this Bill).

Client, Matter, Bill Entity
The unique identifiers for the Client, Matter, and Bill Entity associated with the current requisition. The corresponding names are displayed below.

Bank
The number for the bank account from which the requested trust funds will be drawn. The corresponding bank account name is displayed below, in the Req Bank Name field.

R/A
The type of trust funds that has been requested (i.e. R - Retainer, A - Allocated).

Amount
The amount of funds of the specified type (i.e. either Retainer or Allocated) requested in the current requisition.

Trust Transfers

Date Needed
The date by which the requested trust money is needed.

TMKP Requested
The unique identifier and name of the Timekeeper associated with the current requisition.

Trust Transfers

Bill Date
The date of the Bill, as appears on the Bill itself.

Fees, Fees Tax, Disb, Disb Tax, Interest, Total Bill Owing
The balances for the current Bill (i.e. a breakdown of the total amount charged to the Client on the current Bill).

Date Requested
The date on which the current Requisition was entered into the system.

Client Name, Matter Name, Bill Entity Name
The names of the Client, Matter, and Bill Entity associated with the current Bill. The corresponding unique identifiers are displayed above.

Req Description
A description of the current requisition, as entered when the requisition was created.

Req Bank Name
The name of the bank account from which the requested trust funds will be drawn. The corresponding bank account number is displayed above.

Selecting Requisitions

Trust Bank
The name of the Trust Bank from which funds for the current requisition will be drawn.

Allocated Fund, Retainer Fund
The total balances of allocated trust funds and retainer trust funds in the current trust bank.

Default Payment Distribution
The dollar amount of the Bill payment that will be applied to Fees, Fees Tax, Disbursements, and Disbursements Tax, as per the default payment distribution type for the current Bill.

Once the user has selected the requisition to be used in the current transfer, they must close this screen and return to the main screen and then select the Bills to which the selected requisitions will be applied. The user can access the Bill selection View screen by clicking the Select Bills button seen above.

The Bill Selection View Screen
This screen is accessed by clicking the Select Bills button on the main screen.

Default Payment Distribution Type
The way in which payments on these Bills are applied by default (i.e. first to Tax, then to Disbursements, and then to Fees). This field cannot be edited by the user. To change the order of application for a specific Bill, the user must do so in the Dist field.

Amount Available for Bill Payment
The amount of Trust that is being applied to Bills (i.e. the amount being paid on the selected Bill/Bills).

Client
The unique identifier and name of the Client for whom the user is selecting Bills to apply Trust Transfers to. The Client displayed is the Client currently selected in the Trust Transfer section of the main screen.

Matter
The unique identifier and name of the Matter for which the user is selecting Bills to apply Trust Transfers to. The Matter displayed is the Matter currently selected in the Trust Transfer section of the main screen.

Dist
The way in which payments on the current Bill are applied by default (i.e. first to Tax, then to Disbursements, and then to Fees). To change the order of application, the user may make a selection from the List of Values provided.

Int W/O
To write off the Interest charged to the current Bill, the user must 'check' this field.

Sel
To select the current Bill, the user must 'check' this field. Those Bills selected are the ones to which the current Firm Receipt will be applied.

Bill No
The Bill number, as appears on the Bill itself. This number was automatically assigned by the system when the Bill was posted.

Sub No
The Sub-Bill number. This number was automatically assigned by the system when the Bill was posted.

Bill Date
The date of the Bill, as appears on the Bill itself.

Bill Entity
The unique identifier for the Bill Entity associated with the current Bill. The corresponding Bill Entity Name is displayed in the Bill Entity Name field.

Fees, Disb, Tax, Interest
The amount of Fees, Disbursements, Tax, and Interest Billed to the Client on the current Bill.

Total Owing
The total amount owing on the current Bill.

Bill Entity Name
The unique identifier for the Bill Entity associated with the current Bill. The corresponding Bill Entity Name is displayed in the Bill Entity Name field.

Fees Tax, Disb Tax
A breakdown of the Tax charges on the current Bill; the total amount of Tax applied to Fees on the current Bill, and the total amount of Tax applied to Disbursements on the current Bill.

Selected Bills Owing
The running total of the selected Bills. As the user selects Bills, this amount automatically updates.

Returning to the Main Screen...

Trust Transfers

The Trust Transfer Distribution Detail section of the screen displays details about the Bills to which the trust transfer funds will be applied.

Bill No, Sub No
The Bill and Sub-Bill that the current trust transfer record is being applied to.

Client, Matter
The unique identifier for the Client and the Matter associated with the current Bill. The Client Name (i.e. "Eatons") and Matter Name (i.e. "DEFAULT MATTER") are displayed below.

Bill Entity, Type
The unique identifier and name of the Bill Entity associated with the current Bill. The type of Bill Entity is also displayed.

The Payment Distribution section displays the amount of Fees, Disbursements, Tax, and Interest that is being paid on the current Bill by applying the Client's trust money.

W/O
To write off the interest on the current Bill, the user must 'check' this field.

Distribution Details

Total Payment
The total amount being paid (i.e. the sum of the fees, tax, etc).

Balance Owing
The fields that run along the bottom of this section represent the amounts owing on the current Bill (i.e. the total amount of fees owing, the total amount of disbursements owing, etc).

Distribution
Allows the user to view and edit Timekeeper Distribution details for the current Bill.

Bill Tax
Allows the user to view and edit Tax details for the current Bill.

After all information has been entered and/or selected, the user must click the Save button or press F10 to complete the process of applying Client trust balances to Client Bills. Once the information has been saved and processed, the message seen below will be displayed to the user.

A Successful Transaction