Date
The date on which the Trust Cheque Requisitions are being posted or canceled. The default is the current System Date, but this may be changed by making a selection from the Calendar provided.

Acct Period
The Month (in number format) and Year of the Firm's current Accounting Period. This field automatically defaults to the current Accounting Period. Note: Depending on the Firm's preferences (as indicated in the Firm Parameters routine), the user may be alerted with a message when Posting the Trust Cheque Requisitions, and asked to verify the Accounting Period; this is used to ensure that all transactions occur within the correct Accounting Period.

Query Parameters
The Query Parameters section of the screen, seen below, allows the user to enter query criteria. The user may select the parameters they wish to use in the query, and then view the results in the Requisitioned Cheques section once the query has been executed. To execute an unlimited query (view all Requisitioned Cheques), the user must execute the query without selecting any parameters.

Office Number
This field should be used when the user wishes to view only those Trust Cheque Requisitions that are for a certain Office (for Firms with more than one Office). The Office Number must be manually entered, as a List of Values is not provided for this field.

Tran Ref ID's (between X and X).
This field should be used when the user wishes to view only those Trust Cheque Requisitions that fall within a certain range of Transaction Reference ID's. When a Trust Cheque Requisition is entered through the Trust Cheque Requisitions screen, it is automatically assigned a Transaction Reference ID. The Transaction Reference ID is used to identify the Transaction, not the Cheque.

Entered Timekeeper No
This field should be used when the user wishes to view only those Trust Cheque Requisitions that were entered into the system by a specific Timekeeper. The Timekeeper ID must be manually entered, as a List of Values is not provided for this field.

Requesting Timekeeper No
This field should be used when the user wishes to view only those Trust Cheque Requisitions that were requested by a specific Timekeeper. The Timekeeper ID must be manually entered, as a List of Values is not provided for this field. The Requesting Timekeeper for each Cheque is recorded when the Trust Cheque Requisitions is entered into the system.

Status
This field should be used when the user wishes to view only those cheques with a specific status, the user must select that status from the List of Values provided. Valid options are C (Cancelled), H (On Hold), or R (Requisitioned).

Requisitioned Cheques
This section of the screen displays the results of the query executed in the previous section.

Mark
This field allows the user to Post, Cancel, or place a Trust Cheque Requisition on Hold.

 When the Requisition is entered into the system, it is automatically assigned a status of 'R', as it will first appear here. To Post the Requisition, the user must enter a  'P' in the Mark field; to cancel the Requisition, the user must enter a 'C' in the Mark field; to place a requisition on Hold, the user must enter a "H" in the Mark field. Once all the desired Requisitions have been designated as 'P', 'C', or "H" the user must click the save button to update the information to the General Ledger.

Tran Ref ID
The Transaction Reference ID. This number is automatically assigned to the Requisition when it is entered into the system through the Trust Cheque Requisitions routine. This number is used to identify the Transaction, not the Cheque. This field may not be edited by the user.

Cheque ID
Once the Trust Cheque Requisition has been Posted, a Cheque ID is automatically assigned. This field may not be edited by the user. Note: The Trust Cheque Requisition is not considered to be Posted until after the user has clicked the Save button.

Manual
The Yes/No (i.e. checked/unchecked) value of this field Indicates whether or not the Cheque associated with the current record is a Manual Cheque (i.e. written out by hand rather than generated by the computer). The value that is displayed is as entered in the Trust Cheque Requisitions routine. The default is 'not checked', meaning 'No', as most Cheques are computer generated.

Cheque No
This field is used only if the Cheque associated with the current record is a Manual Cheque. If the user has entered 'Y' in the Manual field, the Cheque No field becomes enabled, allowing the user to enter the Manual Cheque Number. The value that is displayed, if any, is as entered in the Trust Cheque Requisitions routine.

Payee
The name of the person or company to whom the cheque is being written, as entered in the Trust Cheque Requisitions routine.

Description
The reason for the Trust Cheque Requisition (i.e. What the Trust money is to be used for), as entered in the Requisition Reason field in the Trust Cheque Requisitions routine. This field may be edited if necessary.

Trust Bank
The Trust Account from which the Trust Cheque will be drawn when it is processed. If the Trust Bank was not entered in the Trust Cheque Requisitions routine, it may be entered now by making a selection from the List of Values provided.

Proof
The Proof field displays the difference between the sum of the Retainer and Allocated amounts and the Total Cheque Amount. Unless changes have been made to the Retainer and Allocated amounts, the Proof Amount should always display zero. If changes have been made to the Retainer and Allocated amounts, make sure the Proof Amount returns to zero, otherwise the Requisition cannot be posted.

Client
The unique identifier for the Client to whom the Trust Cheque Requisition is attributed, as entered in the Trust Cheque Requisitions routine (i.e. The Trust Cheque is being written on behalf of the selected Client, using Trust money that Client has paid to the Firm).

Matter
The unique identifier for the Matter to which the Trust Cheque Requisition is attributed, as entered in the Trust Cheque Requisitions routine.

Requested By
The unique identifier for the Timekeeper who is requesting the Trust Cheque, as entered in the Trust Cheque Requisitions routine.

Needed Date
The Date and Time by which the requested Trust Cheque is needed, as entered in the Trust Cheque Requisitions routine.

Print
To print a copy of the current requisition, the user must "check" this field. When the requisitions are posted, the copy will be printed. Note: When printing Cheques, Requisitions, and/or Bills, the user must ensure that the Firm's cheque printer is selected as the default printer for their computer.

Retainer Amt
The amount to be drawn from the Client's Retainer funds (i.e. This amount will be taken from the amount of Retainer funds the Client has paid the Firm in Trust money). The amount displayed in this field is as entered in the Trust Cheque Requisitions routine, but it may be edited if necessary. Note: If this amount is changed, make sure the Proof amount returns to zero, otherwise the Requisition cannot be posted.

Allocated Amt
The amount to be drawn from the Client's Allocated funds (i.e. This amount will be taken from the amount of Allocated funds the Client has paid the Firm in Trust money). The amount displayed in this field is as entered in the Trust Cheque Requisitions routine, but it may be edited if necessary. Note: If this amount is changed, make sure the Proof amount returns to zero, otherwise the Requisition cannot be posted.

Total Cheq Amt
The total amount of the Trust Cheque Requisition (i.e. The sum of the Retainer and Allocated amounts).

Total Regular Trust, Total Special Trust, and Total Trust Funds for this Matter
The amount of Trust Funds for the current Matter (i.e. the total in Regular Funds, the total for Special Funds, and the total for both types for all Trust Bank Accounts).

Retainer
The amount of the total Trust Funds (for either the Bank Account or the Matter) that was acquired through Retainer Fee payments.

Allocated
The amount of the total Trust Funds (for either the Bank Account or the Matter) that was acquired through Allocated Fee payments.

Total
The total amount of Trust Funds in the named Bank Account or for the Matter (i.e. the sum of the Retainer and Allocated amounts).

Requery Current Record
If the user has made changes to the current record, and then decides to abandon these changes, they can click this button to requery the record (i.e. the original information will be displayed and the changes will not be saved).