Deposit Slip

The Deposit Slip routine allows the user to select batches of receipts to be included on a deposit slip document for the purpose of presenting funds to the bank. This routine will produce a deposit slip detailing the deposit information for each deposit that is made.

When the Deposit Slip routine is accessed from the eQuinox main menu, the screen shown below is displayed.

Field Definition

Deposit Date
The date on which the deposit of funds into the Firm Bank is being made. This field defaults to the current date but may be changed by entering a different date or by making a selection from the Calendar provided.

Deposit Firm Bank
The Firm Bank to which the funds are to be deposited. A selection may be made from the List of Values provided. Once the user has made a selection, a query will automatically execute when they leave this field and all potential deposits for the current Bank will be displayed.

Deposit
In the Deposit section seen below, all potential deposits for the current Bank are displayed (i.e. all posted Journal batches carrying balances that are to be deposited will be displayed). The information is for display purposes only and cannot be edited or updated by the user.

Deposit
To process the current record and deposit the amount into the current Bank, the user must 'check' this field. To select all records for deposit, the user can simply click the "Green Check Mark" button (Select All button); to unselect all records, the user can simply click this button again. To complete the deposit process, the user must click the Save button once all desired records are selected for deposit.

Receipt Batch No
The Batch Number, as assigned when the receipt batch was started.

Journal
The Journal Type and the Journal Number.

Amount
The Batch total (i.e. the total dollar amount of the receipts in the current Batch).

Date
The date of the current Receipt Batch (i.e. this date defaults from the original posting form). This field cannot be edited or updated by the user.

Description
A description of the batch of receipts, as recorded when the receipts were entered into the system.

Total Deposited
A running total of the amount of funds being deposited into the current Bank. As the user selects records for deposit, the Amount of those records is automatically added to this total.

Receipt
The Receipt section of the screen displays details about the receipts that make up the current Batch. Therefore, the information displayed in this section is specific to the current record in the section seen directly above. This information is for display purposes only and cannot be edited or updated by the user.

Receipt No
The Receipt Number, as assigned when the receipt was first entered into the system.

Type
The type of receipt. Valid options are "B" (payment for a Bill), or "G" (payment to a GL Account).

Pay Type
The type of payment for which the receipt was written. Valid options are "C" (Cheque), "CA" (Cash), "V" (VISA), "M" (Master Card).

Amount
The dollar amount of payment made (i.e. the amount for which the receipt was written).

Date
The date on which the payment was received by the Firm (i.e. the date on which the receipt was produced).

Description
A description of the receipt, as entered when the receipt was produced.

Once all desired records are selected for deposit, to complete the deposit process the user may either click the Save button, hit F10, or click the Print Slip button seen on the left. All three options will invoke the Deposit Slip Report, which the user will have the option to print or not.